How do you record your maintenance?

[SubLime]

How do you record your maintenance?

I have this erase board in the garage and every time I update it, I also take a picture with my phone. I also have notes on plug sizes, fluid types and number of grease zircs.

 

[pagrey]

Google sheets, just like excel but you can access it anywhere. I track everything on it. You can even make formulas to tell you when your next diff or oil change is. Nice part is you have a complete history of every part you put on and exactly when.

 

[MountaineerTom]

I write down everything maintenance wise in a small spiral notebook that I keep in the glove box. I record the linage, what was done (and by who if it didn’t happen to be me) and particulars about it like weight if oil, how many quarts, brands/part numbers, etc.

 

[Chris]

I have a folder in my office that I keep receipts for for everything I purchase and any maintenance I perform. It seems to work out well. I do this on all my vehicles, not just the Jeep.

 

[JMT]

AUTOsist App

 

[rasband]

I use google sheets, it helps also plan future upgrades and anticipated maintenance. I used to use notebooks but I am not organized enough to keep them in a sensible order as raw ideas I want to remember pop up often enough that they end up in random areas, being able to move them around helps.

 

[GASnBRASS]

I was just using my memory, but I may have to start using a white board like OP.

 

[cliffish]

Every vehicle has it's own maintenance book in the glove compartment. I record every item done including windshield wipers...I might have to look into this new fangled "google sheets" thing you speak of.

 

[Cornbread]

Use a white board to keep track of oil changes on vehicles and small engines. Record tire rotation, brakes, etc in the back of owners manual.

 

[tworley]

I always liked the idea of a whiteboard but just have never gotten around to doing it....

Most of mine is from memory, not the best way to do it. I do have a small note pad in my overhead cabinet in the garage I started to use not long ago.

 

[Viking Jeeper]

I use notes on my phone. Syncs to my computer also so I can look at it any time.

 

[Westtown Willy]

semi-related funny-ish you've got to be kidding me story for those 'old-school' people among us that don't trust electronic data. I've always used the book that comes from the factory to record maintenance, usually the lined pages at the end of the book I write down date, item and so forth.

Nothing was different about my newest car, 2014 subbie. I had 5 years of notes in the back of that thing when one day I put a gallon milk jug filled with a 50/50 mix of coolant that I made for the TJ on top of it. Maybe a couple weeks later I went to record an oil change in the book & when I picked it up it felt heavy & damp. When I opened it up it was coolant logged and the stuff literally erased EVERY SINGLE WORD I had written for years, the pages were literally blank . I mean pure white (with a pale green hue).

So, not only hard drives get erased

 

[jgaz]

I’m old school when it comes to keeping track of vehicle and equipment maintenance.

I started this book in 1994

Sample page

Same book is/was used for lawn mowers, snow blower, compressor, mine, my dad’s etc. etc.

 

[TJScott]

I track it using Excel. Easy enough to drop into Google Sheets if I ever feel the need. Do it this way with my motorcycles too.

 

[qslim]

I track it using Excel. Easy enough to drop into Google Sheets if I ever feel the need. Do it this way with my motorcycles too.

Same here. One sheet with multiple tabs for every vehicle/machine. Sort by the top line and you can filter by maintenance action, date, and total the costs by year or overall ownership period.

I had 5 years of notes in the back of that thing when one day I put a gallon milk jug filled with a 50/50 mix of coolant that I made for the TJ on top of it. Maybe a couple weeks later I went to record an oil change in the book & when I picked it up it felt heavy & damp.

Plus its harder to spill coolant on an Excel doc

 

[joelachr]

I use Road Trip on my phone. I keep track of fuel efficiency and maintenance for all 3 vehicles.

https://apps.apple.com/us/app/road-trip-mpg/id298398207

 

[sdc]

Excel for me.

I have a few formulas in certain sections to indicate when next maintenance items are due based on mileage or time intervals, but typically keep it pretty simple.

 

[RussTJ]

I have a clipboard in the garage and all of the vehicles and power equipment have their service info listed there. I also keep my Jeeps information on excel. I list service, costs and future projects. I also have lists of all fluid types and routine maintenance info that I may need access to while away from home and want to pick something up.

Its great using the computer for record keeping and being able to access that info anywhere is incredible. But I’ve gotta say that I like the old school vibe of the garage with the clipboard hanging on a nail near the bottle opener, the fishing rods mounted on the rear side wall and some pics of family and friends above the tool box. Just sayin.